Project Overview:
South Hunsley School and Sixth Form College is an academy with over 2,000 students. All members of the South Hunsley family seek to inspire each other and learn to value greatness, ambition and achievement of all kinds.  As a growing academy within a multi-academy trust they have invested in a number of professional services in construction and premises over the last 2 years including condition surveys, site strategies and asbestos surveys. Pagabo will contract manage the framework agreement on behalf of South Hunsley School and Sixth Form College using their specialist market knowledge. Added Value Portal Limited was established by the coming together of a number of highly experienced and educated individuals working within and across a number of multi-disciplined private, public and educational sectors. The Company’s aim is to help Public Sector Bodies, Academies, Trusts and Universities to access a number of Small to Medium Enterprise (SME) friendly European compliant framework agreements and to provide simple, electronic, efficient access to information, to solve the “procurement headaches” for the Public Sector. Pagabo are expecting that this framework agreement will grow significantly over the contract period and initial engagement with a number of Public Sector Bodies is very positive. A number of these Public Sector Bodies are waiting for this framework to come to the market to enable them to utilise it for their requirements. The framework agreement will offer a suitable alternative solution to those existing in the current public sector market place. The services to be provided by Armstrong York under Lot 12: Asbestos Consultancy is as follows:

Providing a management consultancy service in the areas of asbestos management and abatement.

Reviewing and commenting on construction work/projects where asbestos works may be necessary including the provision of information for any construction work/projects and contractor’s method statements.

Auditing of asbestos removal works including, but not limited to, attending pre-start, progress and completion meetings. Reporting of any defects or non-compliances relating to the Asbestos Removal Contractor’s (ARC) performance.

Providing air monitoring and other analytical services during abatement works. Issuing Certificates of reoccupation following completion of all asbestos abatement works.
Issuing project completion packs to include all monitoring results, clearance certification, technical specifications and other pertinent information to the works.

Update and issue survey reports as instructed, to include update of plans following the removal or reduction of risk of asbestos containing materials.

Perform re-inspections of Asbestos Containing Materials (ACMs) where instructed.

Bringing to the attention of the Officer in Charge any concerns regarding the management of asbestos on Client Organisation premises.

Provide training programmes for Client Organisation staff.

Attendance of meetings throughout works to advise and assist with survey requirements and with the control/management of asbestos throughout the lifecycle of all projects.

Prepare and issue scope of works documents for all project specific asbestos surveys (refurbishment/demolition surveys).

Act as an extension of the team during projects and report any issues regarding the management of asbestos during projects or within the wider organisation to the team.

Prepare and issue technical specifications for asbestos abatement works to the Client Organisations asbestos removal contractor. To include details relating to:
• Notification
• Provision of documentation
• Site establishment & work Areas
• Hygiene facility
• Control measures & working methods
• Waste disposal & emergency procedures
• Analytical requirements

Detailed scope of works:
Items identified on project survey to remain in situ following works

Evaluate the ARC’s tender return against ARC’s schedule of rates.

Liaise with ARC regarding programming of works and ensure sufficient resource for entirety of project.

Provide ongoing advice to the various project teams regarding the management of asbestos.

Update survey reports after completion of all air monitoring and asbestos removal works, provide in a format agreed by Client Organisation.

Provide expert witness services as and when required.

Performing surveys for the presence of asbestos in line with current legislation on Client Organisation buildings, as requested.

Ability to perform surveys within 5 working days of instruction.

Surveys to be performed to assist with the on-going management of asbestos and also in advance of refurbishment or demolition projects.

High risk items to be notified immediately verbally to the representative who commissioned the works (Client Organisation) and additionally within 24 hours notification is to be communicated to the Client Organisation.

Survey report to include, at a minimum:
• Executive summary
• Introduction (covering scope of works)
• General site and survey information (to include relevant responsibility structure)
• Survey results (including photographs, material assessment results, priority assessment results and final risk assessment calculation and recommendations)
• Conclusions and actions
• Bulk analysis certification
• Asbestos register
• Site plans

Draft reports for all refurbishment and demolition surveys to be issued to the Client Organisation for authorisation prior to issue of full reports.

PDF and word versions of the management surveys and PDF versions of draft refurbishment and demolition surveys to be provided within 15 working days of completion of site work.

Perform re-inspections of existing Type 2 or management surveys as requested by the Client Organisation.

Provide on-line versions of the asbestos register, to include details of material/priority assessments, including all relevant attachments e.g. jpeg files of photographs, pdf files of bulk analysis certificates. Site plans to be updated in AutoCAD where appropriate and reissued with PDF conversions at report issue. Client Organisation drawing format to be used.

Providing air monitoring (background, leak, clearance and reassurance testing) during asbestos abatement works.

Providing personal monitoring for the ARC during asbestos abatement works.

Perform, where appropriate, differential pressure monitoring of enclosures to current HSE guidance.

Issuing of certificate of reoccupation paperwork following all asbestos abatement works. Documentation must make clear reference to survey report sample references.

Provide information (including photographic evidence) to allow the updating of the asbestos register following all abatement works, information to be provided in a Client Organisation (as appropriate) agreed format.

Independently review and report upon the ARC’s onsite documentation, including operative records (medical certification, RPE fit testing, training documentation) and plant records (DOP testing certification).

Provide periodic air monitoring when required, including upon discovery of suspected ACM or accidental disturbance of known ACMs.

Reporting to the Compliance/H&S Team any defects or non-compliances relating to the ARC’s performance including suitability of work areas, adherence to method statement and compliance with Client Organisation policy.

Providing emergency air monitoring and bulk sampling following disturbance or discovery of ACMs or suspected ACMs (within 12 hours of notification).

On an ad hoc basis provide dust sampling and analysis

As requested collect and analyse bulk samples of suspected ACMs, including emergency service following the discovery of suspected ACM.
Survey reports and site drawings to be in a format agreed with the Client Organisation prior to contract commencement, reports to be issued 15 days after completion of site work.

During abatement works, copies of air monitoring certification and certificates of reoccupation to be provided to the relevant team/Client Organisation following each shift, ideally by electronic means.

Following the completion of asbestos abatement works a project completion pack is to be issued to the Client Organisation representative and H&S team. This is to include, but not limited to, smoke test certificates, air monitoring certificates, Certificates of Reoccupation, DCU clearance, information for asbestos register updates, ARC on-site documentation reports, differential pressure monitoring results. PCP to be issued no later than five working days after the completion of the works.

Attendance of a regular contract review meeting. Meetings to initially be held monthly with a view to being extended to occur on a quarterly basis.

Our Approach:
Due to the size of the agreement, and the potential for a UK wide framework, Armstrong York demonstrated their ability to manage a contract of this nature which included developing lines of communication and relationships with the Framework Managers, holding contract implementation and review meetings, reviewing spend patterns, monitoring common use products and suggesting improvements to the management of the agreement. The Framework Managers require the provision of management information on a regular basis including reports such as total spend by authority, number of projects undertaken, total spend by account number and other bespoke reports are required throughout the contract term.